Accounts Payable Administrator

Job Purpose Summary

We are currently recruiting for an Accounts Payable Administrator to join the Accounts Payable function based in our Kiltimagh office. The Accounts Payable Administrator will report to the Accounts Payable Team Leader and will support with the Stock and Service/Non-Stock vendors within the Accounts Payable function and General office administration. 

Role Responsibilities

• Assist with the day-to-day processing of purchase ledger invoices for stock and non-stock/service vendors, ensuring invoices are complete before submission for posting.
• Perform basic invoice checks including supplier name, invoice number, date, currency, and VAT presence before passing to AP Officer for posting.
• Upload invoices and supporting documentation to SAP and ensure correct filing and document retention.
• Support AP Officers with supplier statement requests and assist in preparing reconciliations by matching invoices, credit notes, and payments.
• Log and track supplier queries received, ensuring they are clearly documented and escalated to the AP Officer where required.
• Assist with chasing internal invoice approvals by following up with relevant departments when prompted by the AP Officer or Specialist.
• Prepare remittance advices for approved manual payments and distribute to vendors once payments are completed.
• Support the setup of new vendor accounts by gathering required documentation and ensuring forms are fully completed prior to submission for review and approval.
• Maintain accurate vendor master data records and notify the AP Officer of any missing or inconsistent information.
• Provide general administrative support to the Accounts Payable team, including filing, report extraction, and holiday cover where required.
• Carry out other reasonable tasks as assigned by the AP Team Leader or AP Officers in support of the Accounts Payable function.

Additional Responsibilities

Skills & Personal Attributes

• Purchase Ledger experience desirable
• Good communications skills (written and oral) are essential for this role
• Good administration skills
• Strong organizational and interpersonal skills
• Methodical with an eye for accuracy and detail
• SAP Experience is desirable
• Good team player

Key Traits